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Document Control Manager – In Office (Houston, TX)

Summary

We are looking for a Document Control Manager to be a key member of the staff who will be responsible for the functional ownership of the Track-IT™ document management application, to work at large client site in the transportation field.

The Document Control Manager will facilitate the administrative Management of Change (MOC) process to ensure controlled documents are reviewed, approved, and published accurately, and efficiently. As such, they will be responsible for establishing a procedural framework for collecting the controlled documents, including developing and/or enhancing document controls procedures and tools.

For certain clients, the Document Control Manager may, on a consultative project basis, also manage and enforce the collection, distribution and filing of controlled documents, including being watchful of documents moving in and through the organization to validate correct processing and recording, reviewing the meeting calendars to capture presentation material.

Qualifications:

College Graduate (or some College Preferred)
10+ years of experience document control experience supporting engineering and construction projects, preferably in the public-sector.
Previous experience managing Document Control efforts for Construction or Transportation projects is preferred.
Must be a self-starter attitude with proactive, results-oriented focus; and willing and capable to assume additional responsibilities.
Proven accuracy, reliability and completeness in job accomplishment.
Effective oral and written communication skills.

Key Responsibilities:

Must have a working knowledge of Document Control Systems and must have experience working with Engineering Drawings.
Establishing a procedural framework for identifying, collecting, distributing and filing the controlled documents for the Program. This involves writing and maintaining document control procedures and participating in the development and roll-out of document control tools.
Ensure the information and management control system is implemented in compliance with the Client’s standard; and is updated to reflect revisions to those standards. Maintain awareness of new Client and/or Program initiatives that may impact the control or distribution of information on the project.
Ensure the Project Team members are provided with adequate training and support to enable them to successfully use the procedure and systems in use by the Program. Proactively conduct spot audits of Project Teams to facilitate their understanding of and enhance their compliance to Document Controls procedures.
Provide Quality Assurance / Quality Control (QA/QC) audits of the hardcopy Document Control files and the Electronic Document Control files.
Assists with policy discussions, including e-mail recording and retention, video recording and retention, etc.
Provide an interface to IT Support for Document Control issues, which include process enhancements to existing software, developing recommendations for new hardware and/or software that may benefit the Document Control environment. In general, identify trends and recommend best practices.
Maintain a watchful and alert attitude toward Document Control, including inserting the Document Control Technicians into Project Team meetings, developing routine reports and metrics to gauge a Project Team s success (e.g. the RFI response chart), and in general being eager and energetic towards establishing and maintaining control.
Must instill a can-do spirit within the Document Control Technician staff: inspiring them to produce consistently accurate results at a fast pace.
Must be able to interface with a variety of people with different technical levels and educational backgrounds; must be detail-oriented and highly organized; and must be able to produce accurate and timely results while maintaining a customer-service attitude.

Why ATSER?

• Opportunity to work with cutting-edge technology in a rapidly growing industry.

• Collaborative and supportive work environment with a strong focus on innovation.

• Competitive salary and benefits package, including health insurance, performance bonuses, 401(k) with matching, and paid time off.

• Work in a modern office space in the heart of Houston, TX.

• Be part of a team that is passionate about making a positive impact on the construction industry.

Ready to Join the Team?

Be part of a team that is passionate about making a positive impact on the construction industry. If you are a highly motivated and results-oriented information security professional who thrives in a fast-paced environment, we encourage you to apply!

Document Control Manager – In Office (Houston, TX)

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